The Bluetext team is in the thick of industry conference season for clients, recently concluding support for Mobile World Congress in Barcelona and the RSA Conference in San Francisco, with ISC West in Las Vegas and Enterprise Connect in Orlando on tap in the next few weeks.

Support we provide for key industry conferences often begins months before the event itself, and can be expansive in nature – ranging from message development and creating dedicated landing pages to booking and providing on-site support for press and analyst briefings.

Generating press and analyst attention and briefings at Conferences – especially large ones such as Mobile World Congress, RSA and CES – is no easy feat.  Reporters and analysts are bombarded with hundreds of briefing requests, often reserving premium 1×1 slots for familiar names with significant announcements to make. That said, success is possible and there are strategies that do work. Here are 10 tips for generating buzz and briefings at your key industry conferences:

1. Better to be early than late – For conferences where press and analysts attend, a pre-registered media list is available for sponsors and exhibitors in advance of the show. This is a valuable tool and one that should be fully leveraged; however, waiting until it is available can be risky. Most shows make the list available roughly 4-5 weeks in advance of the conference, and it is not uncommon to reach out to in-demand press and analysts upon receiving the list to find that their schedules are already fully or mostly booked. The fact is that there is no penalty for reaching a reporter before they start working on their schedule, but irreparable consequences for getting to a reporter after their schedule is already booked. Research which reporters and analysts attended the prior year’s show, use your domain expertise to make educated guesses on others who might attend the show, and float an email to them before the pre-registered media list comes out to see if they are attending and taking meetings. Worst-case scenario is that they are not yet working on their schedule, and you can follow up at a later time.
2. Don’t rely too heavily on pre-registered media list – Yes, most reporters and analysts will be captured on this list, but some prefer to remain off of it precisely because they do not want to be bombarded with briefing requests. For that reason, follow the previously referenced strategy of researching who attended the prior year so that no key contacts fall through the cracks. This strategy is also valuable and far more necessary for clients that are not sponsoring or exhibiting, thus do not have ready access to the pre-registered media list.
3. Expand timetable for briefings – One of the more ironic aspects of conference briefings is this desire to try and communicate a critical piece of company news in a horribly sub-optimal environment. Reporters are racing from one briefing to the next, must digest multiple announcements and often have a fraction of the time they would allot for a typical briefing. Increasingly, we are seeing more value in working with clients to arrange briefings immediately prior to or after the conference, when the media contact has more time and can give the client announcement full attention. Phone briefings cannot match the benefits of a face-to-face interaction, but how valuable is 15 minutes in a noisy, chaotic environment? There is a balance to strike.
4. Yes, announcements matter – For every PR practitioner who extols the virtues of making a tangible announcement at key industry conferences, you will find another arguing that it is mission impossible to expect a client’s announcement to rise above 200 others. There is no cut-and-dry answer here, as it depends on the conference, the news, and the client. The fact is that many reporters and analysts will reserve their 1×1 time for clients with significant news, and if your pitch is simply to “catch up” or “brief the reporter on recent activities,” it is very likely that the pitch will be de-prioritized. If the client does not have a major product or news announcement, consider other means to provide media and analysts with value, such as a first look at results from an industry survey you have conducted.
5. Team up – Another option for clients that don’t arrive at conferences with name cache or big announcements is to team up with a Partner, or better yet a customer. Strategically aligning with influential partners and customers allow reporters to kill two birds with one, while adding more perceived weight to the briefing request itself.
6. Research Conference Product/Company Awards – Many conferences will hold award programs for “Best in Show” or “Most Innovative Product or Solution.” These award deadlines are often several weeks in advance of the conference and require the client to have sufficient advanced knowledge it will be announcing a new product at the show. That said, by entering it is another way to get on the radar of reporters who view these awards as a way to identify companies and products held in high regard.
7. Don’t ‘wing it’ when it comes to meeting locations – Conference floors are huge, and reporters book briefings back-to-back with little margin for error. If you have a reporter meet at a spot not conducive to the meeting, and then spend 10-15 minutes searching out a better spot, you will draw the ire of the reporter and waste what precious time he/she has. If budget allows, book a dedicated meeting room, or virtually scout out the conference layout in advance to understand spaces available near the client booth. Conferences often have a “Media Center’ for briefings, but you can’t just walk in and expect a table and chairs for hours at a time.
8. Go outside the traditional 1×1 briefing structure – Beyond budget and planning, there is no restriction on creativity when it comes to engaging reporters and analysts. From non-conventional demos to cocktail hours, think about ways to reach influencers outside of the traditional briefing format.
9. Engage on social if not in-person – For reporters and analysts you are not able to connect with in person at conferences, follow them on Twitter to gauge what is capturing their interest and what they are doing. Finding a key reporter at a large conference is akin to the proverbial needle in the haystack. You can increase your chances by following these influencers on Twitter, and perhaps one might post that they are headed into a particular panel session – thus shrinking that haystack considerably.
10. Be wary of going against the grain – Standing out among the crowd can be a good thing at conferences, but refrain from going too far askew of the hot trends at the conferences. Look in advance at what the meat of the agenda is and the types of companies speaking for a hint of what direction reporters will sway in coverage. The fact is that reporters’ daily roundups bucket company activity around prevailing show themes, and if you are part of those themes it is more likely you can be in the conversation. If your announcements focus on areas that are peripheral, they become harder for reporters to bucket into coverage.

If you have any doubts about where the business opportunities are growing in the technology market, come on out to the annual RSA information security conference in San Francisco this week and you will see a vibrant, action-packed explosion of companies showing off the latest developments in cyber security. Bluetext is out here this week, and the buzz is tremendous. RSA had to expand into a whole additional wing of the downtown Moscone Center just to house all of the vendors who are participating this year, and every night of the week there are dozens of parties and receptions.

Of course, the abundance of RSA participation underscores the central challenge for marketing and communications executives at companies here: How to break through the clutter and reach target customers in the face of hundreds of competitors. The simple answer is there is no simple answer. We’ve been spending hours walking the floors, talking with editors at the major publications, and chatting with many of the folks here from a wide variety of companies. There seems to be a consistent theme to what we’re hearing.

Reporters and customers don’t want to hear about the technology, they want to learn about how you have helped customers solve their cyber security challenges. The fact is, at the business level they don’t necessarily understand the technology, but they do know that they need to make a business case for any solution they want to consider. For those of us in the marketing and communications arena, this isn’t surprising. Talking about the market challenges and how a company has helped its customers is always a more compelling approach than describing the underlying technology, no matter how new and cool it might seem.

What we’re also hearing is that editors and customers want to know how that solution fits into the larger market trends that they are focused on, ranging from the move to the cloud to the aftermath of the Target security debacle from last year. They need to understand how they can meet their own market requirements and how they can avoid being the net poster-child for security breaches.

One of the hottest topics this year is around security automation; the ability to take measures across an organization’s network in near real-time to thwart attacks. It currently takes hours or longer to detect security events, and can takes weeks and months to resolve the attack. With automation, that can be handled in minutes. It also allows resources to be better allocated because they no longer have to respond manually to every threat. Bluetext’s client CSG Invotas is getting a huge amount of interest in its automation technology, but it’s clear that other competitors are using similar messaging—whether or not they can deliver on that promise.

And that offers the second lesson from RSA: Messaging needs to be both similar to the market space but differentiated from competitors. That might sound like a contradiction, and it’s no easy task. But the point is that if there a market trend that you are addressing, that must be made clear. Yet at the same time, how your solution is different from everyone else’s and why it is the best solution also needs to be part of that message.

Clear, concise and compelling messages, and telling your story through the customer’s eyes. Those are the two main marketing messages we’re getting from RSA.

It certainly feels as if a traditional approach to media relations is on a downward slide to oblivion. With so many ways to connect directly with prospects, customers, and influencers, many companies are questioning the investment in old-school earned media. Even social media-based PR has become pervasive enough to feel ‘traditional’ to some degree. And with sponsored content, native advertising and pay-for-play by-lines gaining in popularity, it’s understandable that many marketers are becoming more deliberate in figuring out how to best structure a long-term public relations campaign. But as we like to tell our clients, while digital strategies are an essential part of the marketing mix, traditional media outreach is still important. Here are five common myths about public relations in the year 2014 that are worth examining:

1)      Traditional PR is becoming irrelevant. This is a very tempting myth to buy into because fewer publications are thriving; and because fewer reporters are employed by those publications, it calls into question readership and impact. We continue to see layoffs across the media landscape, and some trade pubs have closed their doors. Print readership is way down, but many of these publications have maintained or upped their commitment to digital content. All of this is not necessarily an indictment of earned media as much as it is the “printed form” of earned media, which we still feel provides tangible validation of a company’s products or services, and enables thought leaders to shape conversations. An independent analysis from a credible publication will always be taken more seriously than your own marketing. In addition, the search engines continue to value original “good” content from news outlets over sponsored articles.

2)     Sponsored content is just as good as earned media. It is true that target audiences are looking for good content, regardless of where it is published and by whom. Still, editors are struggling to incorporate sponsored content into their online publications. They know it’s a nice revenue stream, but they are still hesitant to do anything that might confuse their readers by making native advertising look too much like their own writing. As a result, it often is marked with their own version of a scarlet A—clearly denoting it as a paid placement.

3)     Get a good article placed, and everyone will see it. It wasn’t that long ago that a print publication would get passed around an office so that actual readership might be many times the circulation. Those days are long gone, and many trade pubs have shifted to online only. That means that the likelihood that an individual print article will be seen and viewed by the right audience is falling. Instead, today’s media currency is sharing through social channels as well as direct outreach. We tell our clients to aggressively market their earned media placements as much as possible, and every good PR program needs to have a solid social media strategy. That increases the chance that prospects see the article as you can’t just assume that the target audiences you want to see the content will stumble across it organically. In addition, the search engines and social media algorithms put a premium on those that get shared the most, guaranteeing that the article will come up high in search results and in social feeds.

4)     You can’t connect media coverage with leads and sales. Marketing and sales teams struggle to show a direct connection between media coverage and new sales leads. At Bluetext, we think that you can make that connection and show the value of media outreach, and that any smart PR program will have those types of metrics integrated into their campaigns based on tying media coverage to business objectives. There are effective methods to drive readers to landing pages and microsites, where re-targeting and other lead generation connections can be made and measured. The key is being smart about the tools you use and the results you are looking for.

5)     Traditional PR is slowly but surely going the way of the dinosaurs. This myth is probably closest to some version of reality, depending on how one defines ‘traditional.’  As I said earlier, print as a PR medium is declining, but there are still news sources for which media coverage can have impact. At the end of the day, good content is good content, no matter where it is published. Getting that good content to the right audiences means using all of the platforms—traditional and digital. No one can afford to put all of their eggs in one basket anymore. Campaigns must be integrated and coordinated for maximum impact.

At Bluetext, getting the messaging right before we execute any campaign or strategic endeavor is critical. We had a great meeting this week with a prospective client to discuss our approach to messaging in advance of a large rebranding effort. They have spent a lot of time inside their own walls discussing the right words to describe the business. We compiled some thoughts on the inputs required to develop an effective messaging platform. Here are six areas to think about for developing a corporate messaging platform. I am sure that others have many more to add. Would love other thoughts you have that may be missing here?

• Get the inside perspective. Talk to executives, customer facing staff, and other staff who can provide valuable insight into product, solution or strategy.
• Get the outside perspective. Talk to partners, customers, and prospective buyers to understand their needs and preferences.
• Make sure your messaging is a direct response to a clear and measurable market challenge. Use your research to ensure there is a clear and measurable market challenge; make sure that your messaging can address the “so what” factor.
• Conduct an analysis of how your competitors are messaging to identify opportunities to drive differentiation.
• Ensure your messaging speaks commandingly not only about who you are and why people should care, but also provides a market perspective to drive thought leadership; customers like working with thought leaders.
• Don’t forget to perform an SEO analysis to ensure word choice and structure align with the words the market is searching for.

Contact me at michael@bluetext.com to discuss your messaging challenges.

The fate and fortunes of three politicians, two prominent and one who is only prominent through his actions, can serve as a lesson for any company worried about facing a crisis or simply wanting to protect its hard-earned reputation. How political figures prepare for and respond to challenges to their integrity can be quite instructive for commercial enterprises, and underpin the basic principles of crisis communications. It’s important to keep in mind that the scrutiny that public servants face is almost always far more intense than what a company faces, primarily because the media loves a political scandal and partly because issues affecting a company are often more complicated and thus harder to cover. Nevertheless, there are lessons to be learned.

Rob Ford, Toronto Mayor

The first political example is that of Toronto Mayor Rob Ford, an otherwise unknown local politician who succeeded in becoming an international figure because his behavior was so far out of the norm that he became his own train-wreck. Mayor Ford was caught on video smoking crack cocaine, has frequently been seen in drunken stupors, and had one video of him in an uncontrolled angry rage. Ford’s response has been defiance and excuses, ignoring the obvious and pretending that he has done nothing out of the ordinary. As a result, the City Council has stripped him of most of his authorities and has been pleading with him to resign. He may still have his position, but he has lost all authority and credibility.

Chris Christie, NJ Governor

The second is New Jersey Governor Chris Christie. His scandal is serious, intense, and could destroy his future political ambitions, but it’s not directly a result of his actions (this may change as new facts come out, but I take him at his word). Christie came out forcefully when it became known that his top advisers had precipitated a massive traffic jam on purpose to retaliate against the local mayor who had declined to endorse his reelection bid. In a lengthy press conference, he answered every question, denied any knowledge, fired the offending officials, but didn’t address the elephant in the room: Did he create an atmosphere among his administration that fostered this type of outrageous political retaliation, and if so, what would he do about it?

President Barack Obama

The third is President Obama who has faced a number of criticisms and potential scandals over the past year, ranging from the IRS targeting of conservative tax-exempt groups, to the troubled launch of HealthCare.gov, to the Benghazi embassy tragedy. There is no suggestion that the President had any responsibility or direct hand in any of these, yet they have contributed to his falling approval ratings. His answer to these events is to let investigations continue, allow his own feelings of outrage at each of these events to come out, and take a larger look at his top teams of advisors and bring in new players that can better help his administration cope with these types of issues.

Bluetext has three rules of crisis management that we believe are required of any organization or political leader if they are to weather the storm:

1. 1. Show compassion. Understand that whatever you are facing, you can understand why someone would believe these to be serious issues that you are ultimately responsible for;
2. 2. Show contrition. Recognize that you do have responsibility for what happens on your watch, regardless of your direct knowledge; and
3. 3. Give a path forward. Explain what steps you are doing to resolve the issue, and more importantly that you are ensuring that it can’t happen again.

Mayor Ford fails on all accounts. He has shown no compassion, contrition or a hint of how he is going to avoid these types of instances in the future (such as the time-honored tradition of entering some sort of rehab program).

Governor Christie has tried to follow these rules, but has failed on one key point; taking responsibility directly for establishing a culture that would empower aides to take such actions. If at his press conference he had acknowledged that his administration may have set the wrong tone encouraging political payback, and had pledged to make changes to that type of culture, he might have avoided much of the criticism he has received.

President Obama’s challenge is far more difficult. He can’t get too involved in programs over which he has little control for fear of being mired in those activities and “owning” the crisis far more than he should. Showing the appropriate amount of concern, compassion, and acknowledging the wrongdoing through contrition are essential, and he has done that. His path to move forward is a little more difficult, and bringing in new personalities to his team is an insider’s play with little effect on his larger public audience. I would have liked to have seen a more public plan to make sure that his White House is on top of significant public policy programs.

For our clients, we recommend that they regularly assess their vulnerabilities before a crisis happens, and to practice responding to hypothetical threats to their reputation, incorporating our three rules into their operations. That makes facing a real communications crisis easier and more effective.

A pair of startups – Coin and Tile – are garnering significant attention for their recent product launches. In his most recent guest article for PR Week ‘the Hub,’ Bluetext Partner Brian Lustig discusses what technology companies and startups can take away from the success Coin and Tile are experiencing when it comes to how they have developed and executed their product launches.

APRIL 22 – WASHINGTON – Bluetext, one of the fastest growing digital marketing, branding and communications agencies in the country, and GreenTrees, the largest carbon reforestation company in North America, today launched a comprehensive corporate sustainability platform designed to enable enterprises to demonstrate and quantify environmental, financial and social benefit. Companies such as Duke Energy and Norfolk Southern Railways are experiencing the benefits of the GreenTrees program.

The GreenTrees program offers companies a way to invest in proven reforestation efforts that provide carbon offsets, water credits, biodiversity and other environmental benefits. Bluetext provides a turnkey communications platform that lets customers, partners, and investors know about a company’s participation and investment in GreenTrees reforestation.

“Large corporations often have difficulty demonstrating their commitment as environmental stewards and to sustainability,” said Chandler Van Voorhis, Managing Partner of C2I, the driving force behind the GreenTrees program. “The GreenTrees reforestation program offers a short path to environmental leadership and CSR goals. Partnering with an innovative company like Bluetext will help companies communicate effectively about the benefits of their participation in this program.”

GreenTrees grows world-class, healthy forests to heal a vital part of our country. The outcome produced is an ACRE (Advanced Carbon Restored Ecosystem). The monetization of this restoration is a conduit to connect private capital to private landowners for the public good.

This joint program includes both the development of the GreenTrees proven CSR program wrapped around an integrated CSR campaign development and implementation strategy.

“When the opportunity to launch something unique with GreenTrees arose, it perfectly aligned with our core principles of being a good company that helps our clients become good corporate citizens,” said Jason Siegel, partner at Bluetext. “Our team has worked on many exciting corporate social responsibility programs for global enterprises and we are confident that as more companies learn about the benefits of GreenTrees and our platform for getting their message out they will recognize the value of this innovative program.”

About Bluetext
Bluetext delivers comprehensive digital marketing, branding, and strategic communications services to our clients, who range from global leaders in their industries to emerging companies at the forefront of innovation and technology. Organizations turn to Bluetext because of our reputation for developing robust and highly scalable digital platforms designed to optimize brand performance in an increasingly digital environment. Our team has delivered some of the most creative and effective campaigns for organizations looking to increase their presence and brand in this market. We have successfully positioned lesser-known organizations as thought leaders, and taken better-known organizations to a new level, differentiating and delivering a brand promise that resonates with the market. There is no one-size-fits-all approach. Our goal is to get a seat at the table with you, understand your goals, audit what you have done and what resonates with your audience, and deliver an integrated strategy that will give you a long-term platform for success. To learn more visit www.bluetext.com

About GreenTrees
GreenTrees delivers the Currency of Conservation. GreenTrees starts from a tree planting approach, grows the forest to produce carbon, and then lets the carbon become the base for a series of forest assets – biodiversity, air, and water – we call it ACRE (Advanced Carbon Restored Ecosystem).   Forests are nature’s cathedrals, and we cement a legacy and turn out sustainability credits for investors seeking the best in credentials for their work. To date, GreenTrees has over 2 million tons of carbon credits under contract for Fortune 500 companies, making GreenTrees the leading reforestation carbon company in North America. To learn more visit www.green-trees or http://vimeopro.com/greentrees/planting

Read the story at WashingtonPost.com here.

Sales teams can be very quick on the draw to reach out to potential leads. That is, after all, their business. But sometimes that sales call may be too soon for the customers. When does that outreach look more like nagging and less like effective nurturing during the journey through the sales pipeline? A recent survey by IDG—a technology-focused multimedia company whose publications include Computerworld, NetworkWorld, CIO, and a range of other magazines—offers valuable insight into the process. IDG surveyed more than a thousand IT decision-makers to get their perspective, and some of the findings should provide some guidance.

Two of the more interesting findings show the difficulty in making the judgment call between nagging and nurturing. Nine out of 10 survey respondents said that speaking with a knowledgeable company representative increased their likelihood of making a purchase. However, before you pick up that phone too quickly, only three percent of respondents want to be contacted by a salesperson after receiving just one piece of content related to that purchase. That increases to 34 percent after downloading between two and four pieces of content. But on average, they need to have consumed five pieces of content related to the sale before they are ready to talk with a sales rep.

Those are numbers worth pondering. This research suggests that every campaign should have multiple selections of content that are timed to educate and inform the buyer. Here’s what Bluetext recommends for our clients’ campaigns:

During the early phases of the decision-making process, IT buyers are determining their needs and requirements, and should be served general information including articles about trends and strategies, management and technologies. This is a good place to be seeding case studies and use case examples.

·         As they move through the process and are trying to narrow down potential vendors and evaluating possible solutions, their needs evolve to information more specific to the solutions our clients have to deliver. Test results, product reviews and independent opinions will keep the vendor top-of-mind when the decision-maker creates their short list. More case studies can also bolster the vendor’s standing.

·         In the later stages, IT decision-makers need to make the business case for their decision. At that point, we recommend ROI tools, product demonstration videos and calculators. Our clients need to make it easy for the customer to get buy-in from their own team.

In our next blog post, we’ll discuss how companies can leverage social media to engage with IT decision-makers throughout the process, and will offer other tips for providing customer leads with the information they want when they want it.